# Project Coordinator

- **Company:** Pavago
- **Location:** BZ (Remote)
- **Salary:** Salary not disclosed
- **Contract:** Not specified
- **Posted:** 2026-08-17

## Job description

Project Coordinator (Asana, Trello, Monday.com & Project Operations) – Remote | U.S. Hours
Position Type: Full-Time, Remote
Working Hours: U.S. Client Business Hours (flexibility required around deadlines and project priorities)
About the Role
At Pavago, one of our clients is hiring a Project Coordinator to bring structure, accountability, and visibility across multiple projects and operational workflows.
This is not a passive administrative role. You’ll act as the execution backbone of the team , coordinating timelines, tracking deliverables, maintaining project documentation, following up with stakeholders, and identifying risks before they impact deadlines.
You’ll work across tools such as Asana, Trello, Monday.com, Smartsheet, and Microsoft Project to ensure projects remain organized, visible, and on track.
If you’re highly organized, proactive with follow-ups, comfortable managing multiple moving parts, and skilled at keeping teams accountable, this role is a strong fit.
What You’ll Own
Project Planning & Timeline Management
Support the planning and execution of multiple projects from kickoff through completion.
You’ll
Maintain and update project plans and timelines.
Track milestones, dependencies, deadlines, and deliverables.
Keep project trackers accurate and current.
Monitor progress against established schedules.
Follow up on overdue or at-risk tasks.
Help teams stay aligned on priorities and upcoming deadlines.
Flag schedule conflicts and potential delays early.
You may work inside
Asana
Trello
Monday.com
Smartsheet
Microsoft Project
Task, Milestone & Deliverable Tracking
Maintain clear visibility into project execution.
You’ll
Create and update tasks and project boards.
Assign and track task ownership.
Monitor completion status across active projects.
Track dependencies between teams and deliverables.
Maintain milestone and deadline visibility.
Follow up proactively with task owners.
Ensure completed work is properly documented.
Prevent important deliverables from falling through the cracks.
Stakeholder Communication & Coordination
Act as a central coordination point between
Project Managers
Team members
Leadership
Internal departments
Vendors and contractors
External stakeholders
You’ll
Communicate project priorities and deadlines clearly.
Follow up consistently on outstanding action items.
Coordinate information between stakeholders.
Document important decisions and next steps.
Surface blockers requiring leadership attention.
Escalate delays before they impact project timelines.
Maintain clear visibility into ownership and accountability.
Meetings, Action Items & Follow-Up
Support productive project meetings by keeping discussions organized and action-oriented.
Responsibilities include
Preparing meeting agendas.
Organizing relevant project materials.
Taking clear meeting notes.
Documenting decisions and action items.
Assigning owners and deadlines.
Distributing meeting recaps.
Following up until action items are completed.
Project Documentation & Reporting
Maintain organized and accessible project documentation using systems such as:
Google Drive
SharePoint
Confluence
Prepare and maintain
Project plans
Meeting notes
Action-item trackers
Status reports
Risk registers
Project dashboards
Process documentation
Supporting project files
Ensure documentation remains current, structured, and easy for stakeholders to access.
Project Status Reporting
Prepare regular project updates for leadership and stakeholders.
Reports may include
Overall project status
Milestone completion
Upcoming deadlines
Overdue tasks
Risks and blockers
Resource constraints
Key dependencies
Required decisions
Next steps
Translate project activity into clear, concise updates that allow leadership to understand where projects stand and where attention is needed.
Risk & Issue Management
Proactively identify potential project risks, including
Delays
Bottlenecks
Missed dependencies
Resource constraints
Communication gaps
Quality concerns
Maintain risk and issue trackers and escalate concerns appropriately.
The goal is to identify problems before they become missed deadlines or operational disruptions .
Resource & Workflow Coordination
Support efficient allocation and coordination of project resources.
You’ll
Monitor team capacity and task ownership.
Identify competing priorities.
Track dependencies between teams.
Coordinate handoffs between stakeholders.
Surface resource constraints.
Help maintain smooth project workflows.
Vendor & External Stakeholder Coordination
When projects involve external partners, you’ll
Coordinate communication with vendors and contractors.
Track external deliverables and deadlines.
Maintain documentation and project updates.
Follow up on outstanding commitments.
Escalate delays or quality concerns.
Ensure external work remains aligned with project timelines.
Required Experience & Skills
Must-Have
2+ years of experience in project coordination, project support, operations coordination, or a related role.
Hands-on experience with project management tools such as:
Asana
Trello
Monday.com
Experience maintaining:
Project plans
Timelines
Task trackers
Milestones
Deliverables
Strong Excel and/or Google Sheets skills.
Experience building and maintaining operational trackers.
Strong written and verbal English communication skills.
Excellent organizational and documentation abilities.
Strong attention to detail.
Ability to manage multiple projects and priorities simultaneously.
Strong follow-up and accountability mindset.
Comfortable coordinating remotely across multiple stakeholders.
Availability during U.S. client business hours.
Nice to Have
Experience with:
Smartsheet
Microsoft Project
Jira
Confluence
SharePoint
Strong Excel/Google Sheets capabilities, including:
Pivot Tables
Conditional Formatting
Tracking dashboards
Familiarity with:
Agile
Scrum
Sprint planning
Project lifecycle methodologies
PMP, CAPM, Agile, Scrum, or similar certification — completed or in progress.
Experience supporting projects within:
SaaS
Marketing
Professional Services
Construction
Operations-heavy businesses
Experience coordinating vendors or external contractors.
What Makes You a Strong Fit
You
Are extremely organized and detail-oriented.
Naturally follow up without needing reminders.
Keep projects moving instead of simply documenting what happened.
Can manage multiple deadlines without losing visibility.
Communicate clearly with different stakeholders.
Identify potential delays before they become problems.
Maintain clean and reliable project documentation.
Understand the importance of ownership and accountability.
Stay calm when priorities shift.
Know when to solve an issue independently and when to escalate it.
Enjoy turning complex projects into structured, manageable workflows.
What a Typical Day Looks Like
Your day may include
Reviewing project dashboards and upcoming deadlines.
Updating project plans and task trackers.
Following up with team members on outstanding deliverables.
Coordinating meetings across stakeholders.
Preparing agendas and project materials.
Taking meeting notes and documenting action items.
Updating project status reports.
Reviewing risks, dependencies, and blockers.
Escalating potential delays.
Coordinating vendor or contractor deliverables.
Maintaining organized project documentation.
Preparing leadership updates on project progress.
In short: you ensure projects remain organized, visible, accountable, and on track from kickoff through completion.
Key Metrics for Success (KPIs)
On-time completion of project tasks and milestones.
Accuracy and consistency of project trackers.
Timeliness of stakeholder follow-ups.
Reduction in missed deadlines caused by coordination gaps.
Early identification and escalation of project risks.
Accuracy and quality of project reporting.
Clean and accessible project documentation.
Completion rate of meeting action items.
Stakeholder satisfaction with communication and coordination.
Overall reliability of project execution.
Why This Role Stands Out
High ownership across multiple projects and operational workflows.
Direct exposure to leadership and cross-functional teams.
Clear impact on project execution and delivery quality.
Hands-on experience with modern project management systems.
Opportunity to strengthen project management, operations, and stakeholder coordination skills.
Fully remote environment supporting U.S.-based teams.
Clear growth opportunities into:
Senior Project Coordinator
Project Manager
Program Coordinator
Operations Manager
Program Manager
Interview Process
Initial Application Review
Spark Hire Intro Video
Video Interview with Pavago Recruiter
Practical Assessment – Project Tracker & Status Reporting Scenario
Client Interview
Offer & Onboarding
Apply Now
If you have experience with project coordination, Asana, Trello, Monday.com, project tracking, stakeholder communication, and operational execution , we’d love to hear from you.
This role is ideal for someone who takes ownership, follows through consistently, and knows how to keep people, timelines, deliverables, and documentation aligned across multiple projects .

[Apply on the company site](https://www.joonow.com/en/job/project-coordinator-y47rfbe6ad/apply)