Administrative Assistant

We are seeking a detail-oriented, proactive Administrative Assistant to support Finance opperations. In this role, you will support core daily operations, including Accounts Receivable, Accounts Payable, payroll processing, and local parafiscal compliance. If you have an intermediate level of English, strong organizational skills, and a desire to grow within financial administration, this is a great opportunity to make a key impact in our operational efficiency.

Duties / Tasks to perform

• Support client collections processes, including payment follow-ups and reminders.
• Manage and track accounts receivable (monitor aging reports and support the reduction of overdue balances) and accounts payable (AP).
• Prepare and send invoices to clients using internal platforms (e.g., Stripe, Wise, Bill.com).
• Record, classify, and reconcile financial transactions in systems such as QuickBooks Online.
• Organize, file, and maintain administrative and financial documentation.
• Support expense tracking and budget monitoring processes.
• Assist in the preparation of financial and operational reports.
• Provide general administrative support to the Administration and Finance team.
• Communicate professionally with clients and vendors as needed.
• Identify opportunities to improve processes.
• Assist in processing payroll payments to employees and contractors through internal platforms.
• Support payroll preparation, including data validation, calculations, and review.
• Provide support in payroll-related processes and compliance with Venezuelan parafiscal obligations, including employee registrations and terminations, monthly payments, and preparation of required reports.

Requirements

• Technical degree or university studies in Administration, Finance, Accounting, or related fields (preferably completed).
• Previous administrative or finance-related experience.
• Intermediate English level (written and verbal communication).
• Basic proficiency in Microsoft Office, especially Excel.
• Familiarity with accounting or payment platforms such as QuickBooks Online, Stripe, Bill.com.
• Basic knowledge of payroll processes and Venezuelan parafiscal contributions (required).
• Strong organizational skills and attention to detail.
• Effective communication and teamwork skills.
• Proactive mindset with accountability and time management abilities.
• Ability to handle multiple tasks and meet deadlines.

Benefits

• Fully remote work environment
• Stable, long-term collaboration
• Clear scope of responsibilities and structured workflows
• Training and onboarding support
• Opportunity to work with international teams
• Exposure to modern tools and professional processes
• Supportive and collaborative work culture
• Opportunity for skill development and career growth

📌 Before You Apply, Please Read:

At Freelance Latin America, we’re excited to connect you with meaningful remote opportunities. However, we want to be clear:

⏰ These are professional roles with set schedules defined by the client.
Consistent availability is expected. You will have a set work schedule determined by the client, and you are expected to be present during those hours.

🤝 You will be part of the client’s team.
You’ll follow their company guidelines, communication practices, and workflows, ensuring seamless collaboration.

📈 KPIs and goals matter.
Your performance will be measured to ensure alignment with client expectations and project objectives.

🧑‍🏫 Training may be required.
You might need to complete training to fully understand your role, tools, and client processes.

🎯 Commitment and responsibility are essential.
We work with clients who rely on your dedication to deliver consistent, high-quality results. This is key to building trust and long-term partnerships.

🚀 Ready to grow your career with us?
Apply only if you are ready to commit, learn, and take ownership of your role.