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Job description
We are hiring a high-caliber Executive Assistant to work directly with a Principal in a fast-growing real estate investment and development company.
This is not a traditional administrative role. It is designed as a stepping stone into an Operations Associate / Operations Manager path, with direct exposure to acquisitions, capital raising, construction, leasing, and asset management.
You will play a key role in building structure, improving execution, and helping scale the business.
Key Responsibilities
Principal Productivity & Execution
- Run weekly time reviews and generate actionable summaries
- Track performance against an “ideal day” structure and identify gaps
- Review dashboards (Asana, time tracking) to surface priorities
- Send daily priority updates (tasks, decisions, follow-ups)
- Apply clear frameworks for prioritization, delegation, and scheduling
Inbox, Calendar & Follow-Ups
- Manage calendar, meetings, and confirmations
- Maintain daily inbox organization (prioritize, delegate, clean)
- Track follow-ups and ensure nothing falls through the cracks
- Maintain and act on “waiting on others” lists
Operations & Business Support
- Keep Google Drive and internal documentation structured and updated
- Maintain CRM hygiene (HubSpot) and investor follow-ups
- Support reporting, KPI tracking, and dashboard updates
- Assist with vendor coordination and project tracking
- Support property management workflows and leasing coordination
Systems & Process Optimization
- Build and refine SOPs across operations (leasing, investor communication, onboarding, etc.)
- Maintain clear and usable documentation (Google Docs, Loom, checklists)
- Improve cross-team workflows (acquisitions → rehab → lease-up)
- Identify and implement simple system improvements and integrations
Personal Support (Light)
- Track and review personal budget and expenses
- Support scheduling of personal and family activities
Requirements
- 5–7 years of experience in EA, Operations, Chief of Staff, or similar roles
- Experience in real estate, PropTech, FinTech, or adjacent industries is highly preferred
- Proven experience building or improving systems and SOPs
- Strong ownership mindset with the ability to drive execution independently
- Excellent organization and attention to detail
- Strong written communication and documentation skills
- Proficiency with Google Workspace, Asana (or similar), and CRMs (HubSpot preferred)
- Comfortable blending business and personal executive support
- Availability during Pacific / Mountain Time working hours
Benefits
- Work for the most exciting companies in the North American Market.
- Flexible schedules.
- Work from anywhere.
- Highly competitive compensation.