Administrative Assistant

Contingent Opportunity | Vienna, VA | Secret Clearance

About Aretum 

Aretum is a mission-driven organization committed to delivering innovative, technology-enabled solutions to our customers across defense, civilian, and homeland security sectors. Our teams work at the intersection of strategy, technology, and transformation, helping agencies solve their most critical challenges. We believe in investing in our people and creating a culture where collaboration, inclusion, and professional growth are at the forefront. 

Job Summary 

We are seeking an Administrative Assistant to provide administrative and financial transaction support, including vendor payments, requisitions, and financial records. The successful candidate will collaborate with government and contractor stakeholders, deliver accurate work products, and follow applicable federal customer procedures. 

Due to the nature of our work as a federal consulting organization, employees may be expected to handle Controlled Unclassified Information and must adhere to applicable safeguarding and compliance requirements. 

Responsibilities 

• Process, track, and report FM transactions, vendor payment actions, and requisitions under established procedures. 
• Review financial documents for accuracy and completeness and identify discrepancies for resolution. 
• Maintain transaction logs, trackers, records, and financial review materials. 
• Prepare and format memos, forms, reports, correspondence, meeting materials, and transcripts. 
• Coordinate meeting logistics and distribute briefing packages and reports to stakeholders. 
• Support analysis of quantitative and qualitative data for financial and operational reporting. 
• Respond to administrative inquiries and maintain organized, appropriately protected records. 

Requirements

• High school diploma or equivalent. 
• Comfort working with requisitions, payment records, spreadsheet trackers, and administrative financial processes. 
• Strong attention to transaction accuracy and customer communication. 
• Strong written and verbal communication, collaboration, documentation, and problem-solving skills. 
• Accuracy in entering, checking, and maintaining vendor-payment, requisition, and financial records. 
• Ability to prepare clear correspondence, organize sensitive documentation, and resolve routine transaction discrepancies. 

Preferred Qualifications 

• Familiarity with DoD financial management processes, government financial systems, Excel-based reporting, and internal controls. 
• Familiarity with government purchase-to-pay processes, DFAS inquiries, travel vouchers, and basic funds-control procedures. 
• Exposure to WAWF, DEAMS, or other federal accounting systems and Excel-based trackers. 

EEO Statement 

Aretum is committed to fostering a workplace rooted in excellence, integrity, and equal opportunity for all. We adhere to merit-based hiring practices, ensuring that all employment decisions are made based on qualifications, skills, and ability to perform the job, without preference or consideration of factors unrelated to job performance. 

As an Equal Opportunity Employer, Aretum complies with all applicable federal, state, and local employment laws. 

We are proud to support our nation’s veterans and military families, providing career opportunities that honor their service and experience. 

If you require reasonable accommodation during the hiring process due to a disability, please contact hr@aretum.com for assistance. 

Equal Opportunity Employer/Veterans/Disabled 

U.S. Work Authorization and Security Clearance 

Applicants must be legally authorized to work in the United States. This position requires a Secret security clearance, with continued eligibility and maintenance subject to applicable government requirements. 

Benefits

• Anticipated Salary Range (Contingent): $50,000–$110,000 annually. This is Aretum’s current good-faith estimate of the anticipated annual base salary range for this proposal-contingent role, based on the information available at the time of posting. The final compensation may depend on contract award, confirmed funding, customer requirements, work location, and the selected candidate’s qualifications. This range is not a guarantee of an offer or final salary. 
• Health Care Plan (Medical, Dental & Vision) 
• Retirement Plan (401k) 
• Life Insurance (Basic, Voluntary & AD&D) 
• Paid Time Off 
• Family Leave (Maternity, Paternity) 
• Short Term & Long-Term Disability 
• Training & Development 

Contingent Position and Compensation 

This is a proposal-contingent position and is dependent upon contract award, customer approval (if required), and availability of funding. The posted salary range represents Aretum’s current good-faith estimate for this anticipated role based on available information; final compensation has not been established. If awarded, compensation will be evaluated against the funded labor category, final scope, work location, and the candidate’s qualifications. Any employment offer and final compensation terms will be communicated during the hiring process.