ICON is seeking a Material Coordinator to work in a team environment to support all production inventory activities, including receiving, stocking, kitting, and ERP systems transactions and work orders.

Responsibilities

Raw Material Planning and Purchasing

Own raw material purchase orders end to end: determine order quantities and timing against production and field schedules, place and manage POs in NetSuite, and resolve pricing, quantity, and delivery discrepancies with vendors.
Set and maintain reorder points and safety stock levels for raw materials, and build replenishment forecasts that keep batching and printing operations supplied without overstocking.
Monitor inventory at HQ and active project sites, identify shortfalls before they hit production, and trigger resupply decisions with the authority to adjust orders and timing.

Outbound Logistics and Dispatch

Serve as the single point of coordination for raw material shipments across ICON, planning and executing every move of raw material to a project site or between locations.
Schedule and dispatch outbound truck freight through ICON's third-party logistics broker, select carriers and delivery windows, negotiate timing with drivers and site teams, and track shipments to on-time delivery.
Coordinate international inbound logistics for overseas equipment and material, working with the broker and freight forwarders on documentation, customs, and delivery.

Inventory Control and Receiving

Own inventory accuracy in NetSuite across all locations: reconcile inbound and outbound transactions, cycle counts, purchase orders, and work orders, and investigate and correct variances at the root cause.
Oversee inbound receiving, including inspection for kind, count, and condition, discrepancy documentation, and vendor follow-up on short or damaged shipments.
Direct warehouse stocking and storage decisions for raw material, including locations, protection, and layout changes, and keep the ERP in sync as the floor changes.

Process and Systems

Define and document the raw material planning, receiving, and dispatch processes for a growing site footprint.
Lead the material planning side of inventory software implementation and improvements, including reorder logic, reporting, and site-level visibility.

Minimum Qualifications

4+ years in materials planning, inventory control, or logistics coordination in a manufacturing, construction, or distribution environment, with at least 2 years owning purchase orders or replenishment decisions.
Hands-on ERP/MRP experience managing purchase orders, reorder points, and inventory transactions, with NetSuite strongly preferred.
Experience scheduling freight and coordinating directly with carriers, drivers, or a third-party logistics broker.
Demonstrated ability to forecast material needs against a production or project schedule and act on that forecast without supervision.
Track record of accurate inventory records and successful variance investigation.

Preferred Skills and Experience

NetSuite experience in a planning or purchasing role.
International shipping and import experience, including customs documentation and freight forwarding.
Dispatch experience working directly with drivers and multi-site delivery schedules.
Experience supporting mobile or on-site production equipment such as a batch plant.

Working Conditions

Primarily office and warehouse based, with regular time on the production floor and occasional travel to active project sites.
Ability to lift 50 lbs and remain on your feet for extended periods when supporting receiving or dispatch.

ICON is an equal opportunity employer committed to fostering an innovative, inclusive, diverse and discrimination-free work environment. Employment with ICON is based on merit, competence, and qualifications. It is our policy to administer all personnel actions, including recruiting, hiring, training, and promoting employees, without regard to race, color, religion, gender, sexual orientation, gender identity, national origin or ancestry, age, disability, marital status, veteran status, or any other legally protected classification in accordance with applicable federal and state laws. Consistent with the obligations of these laws, ICON will make reasonable accommodations for qualified individuals with disabilities.

Furthermore, as a federal government contractor, the Company maintains an affirmative action program which furthers its commitment and complies with recordkeeping and reporting requirements under certain federal civil rights laws and regulations, including Executive Order 11246, Section 503 of the Rehabilitation Act of 1973 (as amended) and the Vietnam Era Veterans' Readjustment Assistance Act of 1974 (as amended).

Headhunters and recruitment agencies may not submit candidates through this application. ICON does not accept unsolicited headhunter and agency submissions for candidates and will not pay fees to any third-party agency without a prior agreement with ICON.

As part of our compliance with these obligations, the Company invites you to voluntarily self-identify as set forth below. Provision of such information is entirely voluntary and a decision to provide or not provide such information will not have any effect on your employment or subject you to any adverse treatment. Any and all information provided will be considered confidential, will be kept separate from your application and/or personnel file, and will only be used in accordance with applicable laws, orders and regulations, including those that require the information to be summarized and reported to the federal government for civil rights enforcement purposes.

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Materials Coordinator

Job description